Extended Care Services Parent/Student Handbook 2025-2026

Extended Care is held each school day. The hours are 3:00 pm to 6:00 pm. Shorter programs, where students are picked up by 4:30 pm or 5:15 pm, are also available, as is a Drop-In program. Extended Care does not operate on the last day before winter break, school holidays, teacher in-service/workdays, Early Releases or on the last day of school.

2025-2026 Extended Care Closings:

• September 1 (Holiday)
• September 22 (Staff Day)
• October 10 (Staff Day)
• October 13 (Holiday)
• October 22 (Early Release/Staff Day)
• November 24-28 (Thanksgiving Break)
• December 19 (Early Release/Staff Day)
• December 22-January 6 (Winter Break/Staff Day)
• January 19 (Holiday)
• February 12-16 (Staff Days)
• February 26 (Staff Day)
• March 13 (Staff Day)
• March 16-20 (Spring Break)
• April 3 (Holiday)
• May 22 (Last Day of School/Early Release)

Register on the Revtrak webstore. All Students must re-enroll every school year

Online: Debit or credit card (Visa, Master Card, Amex, and Discover). Learn how to make a payment or change a payment method here. 

Note: Campus front office staff cannot receive or process payments.

All payments are due on the first day of each month. To receive Extended Care services or any other services through LTISD Community Programs, your account must remain current.

If you are planning in advance:

If a change is needed, please email your Extended Care Supervisor at least 1-2 days prior to the change, and update your child’s dismissal instructions in Smart Tag.

In the event of an emergency (same day):

Call your campus office staff before noon, and they will send a note to the homeroom teacher. Please also email your Extended Care Supervisor no later than noon. Make sure to plan ahead and avoid frequent changes so your child will feel comfortable with his/her after-school plans.

Note: If an extenuating circumstance prevents notification before noon, please call the Office of Community Programs at 512-533-6011.

All cancellations must be made in writing. Registration fees are non-refundable and Non-transferable. Please email Community Programs at least two business days prior to the change.

Refunds are not issued under the following circumstances:

• Your child is absent
• Your child is suspended
• Unannounced school closure*

*If the school closure is beyond 10 regular school days, your next month’s fee will be credited with a 25% discount.

Yes, snacks are provided by the school district. If your child has food allergies, you must inform the campus Extended Care Supervisor in writing before your first day of attendance. No outside or delivered food is allowed in Extended Care, except snacks that remain uneaten in a lunch kit. Otherwise, Extended Care will provide all snacks.

Services offered through Community Programs may qualify for childcare tax deductions. The Lake Travis ISD tax ID Number is 74-2187328. For tax statements, please visit your current RevTrak account.

Registration Fee: $50 (The registration fee is required yearly with each registration.)

Program Fees:

Note: Because this is an annual fee, these payments are the same each month regardless of the number of school days in the month or the number of days your child attends during the month. August is the only prorated month.

More Information

• Students in Free or Reduced Lunch programs qualify for a discount. Students of the LTISD Staff qualify for a discount.

• The monthly installments are due on the first day of the month.

• A $25 late fee applies if payment is not received by the 5th day of every month.

• Prior payment is required to attend Extended Care. All payments must be made online in advance

• To switch programs (for example, from 5:15 pm to 6:00 pm), first register for the new program. Then, email communityprograms@ltisdschools.org to cancel your original registration.

Your account will be automatically charged $10.00 for the first minute and $1.00 for each additional minute per child, starting at 4:31 pm, 5:16 pm, or 6:01 pm. After 6:00 pm, if the supervisor is not able to reach you, your emergency contacts will be notified.

Please be advised: If no one can be reached by 6:30 pm, as a last resort, it may become necessary for Community Programs to contact local law enforcement for assistance.

Please make sure your emergency contacts are reliable and available for assistance in the event of an emergency.

1. To be eligible for childcare, students must be residents of Lake Travis ISD and currently enrolled in the District (Pre-K through Fifth grade).

2. Online enrollment and fees are required before a student can attend Extended Care.

3. Extended Care services follow all LTISD policies. Any violation of these policies may result in dismissal from the program.

4. All fees must be paid on time and remain current in order for children to continue attending the program. Regardless of the number of days in the month, installment payments are not prorated and are required even if your student does not attend or is suspended for disciplinary reasons.

5. Late pick-up fees will automatically be charged (see page 5). Continual late pick-up may result in removal from the program. Please note: Extended Care Supervisors may call the police if a student is not picked up (and parents or emergency contacts are not responding) by 6:30 pm.

6. All students attending Extended Care are subject to the Behavior Management Guidelines (see the Behavior Management Guidelines on page 7).

7. Students may not attend Extended Care if they are not on campus at the time Extended Care begins or if they have been suspended from the regular school day. Students may not return to Extended Care if they have been signed out for the day/evening.

8. Students and their families are expected to treat all adults and peers with respect. Maintaining a positive and respectful environment is essential, and repeated instances of disrespect may result in a student’s removal from the program.

9. Students may not be released to anyone but their parents/guardians/ emergency contacts, unless specific written arrangements have been provided to the Extended Care Supervisor. A photo ID is required until the staff recognizes the adult picking up the student. Students are not allowed to bike or walk home from Extended Care.

10. If a student will not be attending Extended Care, or if he/she will be participating in a special event after school (on campus), specific written instructions must be provided to the Extended Care Supervisor, and Smart Tag must be updated before his/her absence and/or participation. 6

11. All personal belongings must be clearly marked. The program is not responsible for lost or damaged items.

12. Students must follow the LTISD Acceptable Use policy while working on computers.

13. Smart devices are prohibited on campus and will be confiscated if seen.

14. No outside or delivered food is allowed in Extended Care, except snacks that remain uneaten in a lunch kit. Otherwise, Extended Care will provide all snacks in accordance with the Lake Travis ISD Food Allergy Management Plan.

15. Dismissal from the program may result in a loss of fees paid. 16.Any violation of the above guidelines will be reviewed by the Department of Community Programs.

LTISD Extended Care offers a safe, healthy, and welcoming environment where children can learn, play, and grow. Staff are encouraged to support student success through positive reinforcement, including verbal praise and acknowledgment of achievements.

In certain circumstances, disciplinary consequences may be necessary. LTISD Extended Care adheres to the LTISD Student Code of Conduct. Discipline will be determined based on the seriousness of the offense, intent or lack of intent, and applicable legal requirements. Because of these factors, discipline for a particular offense may bring into consideration varying techniques and responses.

The various discipline management techniques that may be used to address students’ behavior if they choose to violate the LTISD Student Code of Conduct include, but are not limited to, the following:

• Cool-off periods
• Verbal correction or warning to student
• Verbal notification to parent/guardian 7

If the violation of the LTISD Student Code of Conduct continues after the previous techniques have been used, then staff will follow these procedures:

1. Document behavior and have the child’s parent sign the Behavior Infraction Form

2. After three write-ups requiring a parent's signature within a semester, an Extended Care Discipline Referral Form will be completed for the parent’s signature. The student will then be suspended from the program for two days, with one day provided before the suspension to allow parents time to make necessary arrangements.

3. Upon returning from the temporary suspension, if the student has three more write-ups for parent signatures within 2 months, then the student will be dismissed from the program.

In the event a parent is contacted to pick up a child due to behavioral concerns, the parent must make arrangements to pick the student up as soon as possible. If a student is suspended from the program, the parent must also change the dismissal instructions in Smart Tag for the suspension period. Refunds will not be given for days missed due to suspension, and dismissal from the Extended Care program may result in loss of fees paid.

Behavioral issues that occur during Extended Care are handled separately from the regular school, following the LTISD Student Code of Conduct and Extended Care procedures and guidelines. The Director of Community Programs, rather than the school’s Principal or Assistant Principal, manages discipline matters for Extended Care. Campus administration may be notified if a student’s behavior could impact the regular school day.

The Lake Travis Independent School District operates all educational Programs without discrimination on the basis of race, color, religion, sex, national origin, age, disability, or any other basis prohibited by law. The District complies with Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973. For information about your rights or grievance procedures, contact Tasha Waters-Barker, Assistant Superintendent of Organizational Services & Title IX Coordinator, 3322 Ranch Road 620 South, Austin, TX 78738, (512) 533-6036.